Privacy policy

Controller

Distributed Net Systems, 210-1051, Shinwa, Misato-shi, Saitama, Japan. Email: hello@distributednetsystems.digital. Phone: +81 10-700-3874.

Data we collect

• Contact details you submit (name, email, message content, programme interest).
• Enrolment and billing details needed to issue invoices and confirm seats.
• Technical data such as basic server logs and cookie preferences if you interact with the cookie banner.
• Charts and notes you voluntarily share for mentoring or private review.

Purposes

We use personal data to respond to enquiries, administer programmes, send practical session information, improve site usability (if analytics cookies are accepted), and meet legal or accounting obligations in Japan.

Legal bases

Processing is based on steps prior to contract and performance of training agreements, legitimate interests in operating a small education practice, and consent where required for non-essential cookies.

Retention

Enquiry messages are kept as long as needed to complete correspondence, typically up to 24 months if no enrolment follows. Enrolment and invoice records are retained for the period required by applicable bookkeeping rules. Shared charts are deleted or anonymised after the agreed review window unless you ask us to keep them for ongoing mentoring.

Sharing

We do not sell personal data. We may use processors for email delivery or hosting under confidentiality terms. We disclose information when required by law.

International transfers

If a processor stores data outside Japan, we take reasonable steps to ensure appropriate safeguards consistent with applicable requirements.

Your choices

You may request access, correction, or deletion of personal data we hold, subject to legal retention duties. Contact us at the email above. You may reject non-essential cookies via the banner without losing access to the site.

Updates

We may revise this policy; the current version is always published on this page.